Paperless businesses in the Philippines are becoming more common as technology improves. To get your real estate business up to speed, check out how a paperless office can help you stabilize your position in the property market. Transitioning into this new way of working should be a sooner prospect, rather than later.
The Paperless Trend in the 21st Century
The trend of businesses and organizations going paperless has been seen in a range of industries including health, real estate and technology. The proliferation of cloud storage services and mobile applications on portable devices has revolutionized the way data is stored, organized and viewed.
Significant progress towards a paperless office started around 10 years ago with efficient scanning technology that could document up to 20 paper items a minute. Today, this kind of technology is portable on mobile devices, making the transition easier and more convenient for big and small businesses.
Advantages of Going Paperless
- One advantage of a paperless office is a more efficient operation at work. Searching for documents or archiving things in filing cabinets is a thing of the past. Accessing files can be done in a few clicks, even in remote locations around the globe.
- Going digital is also great for the environment, as paper was once used in abundance in offices throughout the world – whether for printing, writing or sending faxes.
- You can also save money by going paperless. There is no need to upgrade to a bigger office to accommodate storage and other manual operations.
- Important documents can be protected using sophisticated security methods such as encryption while stored in the cloud or on a drive. You also have the added benefit of not worrying about the risk of papers being destroyed in a fire and other natural disasters.
How Philippine Real Estate Agents Can Benefit
Businesses selling real estate in the Philippines will particularly benefit from a paperless office due to the sheer volume of transaction paperwork real estate agents have to deal with on a day-to-day basis. Removing the need for paper has the knock-on effect of making office equipment, such as photocopiers and printers, less important. Skipping them would surely save money in the long run. And, overall, the time saved from organizing and sending paperwork means deals can be secured quickly.
Tips on How to Transition Smoothly to a Paperless Office
Going paperless can be a big deal for many organizations and companies due to the volume of paperwork that has to be switched over to clients or colleagues and vice versa. Luckily, there are various software solutions to make this process easier.
- An optical character recognition program will turn all your documents into keyword searchable digital copies so you can search accurately for vital pieces of information. No more need for archives that would take time for manual organization, storage and maintenance.
- For important signatures on documents, various tools exist that allow you to send documents to be electronically signed instantly and collected. In fact, mobile applications allow the option of electronic signatures for easier and faster negotiations.
- Transitioning over to paperless operations can be difficult for many employees, so getting them used to this way of working through training and pro-active integration is a must.